Butler Machinery Co.

Office Assistant

Job Locations US-NE-Pickrell
Support Staff


Butler Machinery is a third generation family-owned company, proudly serving our communities since 1955. Our mission is to build long term relationships with our customers, founded on trust, generating mutual growth and success.


The position will involve but not be limited to the following responsibilities:

  • Answering incoming calls and greeting customers.
  • Assist customers with billing information and other requests.

  • Monitor cash sale collections, run credit card batch and prepare daily bank deposits.

  • Distribute incoming mail.

  • Code invoices for accounting.

  • Assist the HR Department in handling HR documents, job postings, conduct new employee orientation and serve as a contact for basic benefit questions.

  • Schedule DOT screening tests and physicals.

  • Process Worker’s Compensation claims and assist in coordinating light duty work for associates.

  • Serve as Wellness Committee chairperson.

  • Serve on the Safety committee for the Pickrell location.

  • Be aware of associate’s schedules and contact information in order to better serve our customers

  • Sort and file customer packing slips.

  • Manage office supplies, novelties and product literature for the location.

  • Maintain MSDS information.

  • Coordinate/plan United Way Campaign, company picnic, annual holiday celebration, customer appreciation breakfast and other events.

  • Provide assistance to the parts department daily to assist in pulling parts for customers, warehouse operations, cycle counts, inventory audits and additional parts duties as needed.

  • Minor cleaning duties as needed

  • Work on various projects and tasks for multiple departments as needed.

  • Assist Store Manager.

  • Assist the sales group as needed including inputting surveys and maintaining spec sheet inventory.

  • Assist the service department as needed including typing quotes for repairs.

  • Schedule pool vehicle usage and coordinate licensing of pool vehicles.

  • Other duties as assigned.


  • A two year degree or equivalent experience and training preferred.
  • Previous phone experience
  • Experience with Excel/Word/PowerPoint
  • Able to handle multiple tasks
  • Excellent communication and customer service skills
  • Detail oriented
  • Good organizational skills are essential




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